Schools and Libraries (E-Rate)

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Step 6 Invoicing

Updated August 2017

FCC Form 472 Filing

Purpose of Form

Applicants file an FCC Form 472, Billed Entity Applicant Reimbursement (BEAR) Form, to request reimbursement from USAC for the discount amount on the cost of the eligible services that the applicant has received and paid for in full.

When to File

The BEAR Form can be filed after the applicant has filed an FCC Form 486, Receipt of Service Confirmation and Children's Internet Protection Act Certification Form; the service provider has filed an FCC Form 473, Service Provider Annual Certification (SPAC) Form, for that funding year; services have started; and the applicant has paid for those services in full.

You can submit the BEAR Form as often as you wish (e.g. monthly, bimonthly, quarterly, annually). However, you must pay in full for the services received before filing a BEAR Form.

Deadline: You must submit the BEAR Form no later than 120 days after the last date to receive service or 120 days after the date of the FCC Form 486 Notification Letter, whichever is later.

  • If you know that you will not be able to submit the BEAR Form by the deadline, you must submit an invoice deadline extension request by that deadline to receive a one-time, 120-day extension of time to file your BEAR Form.
  • If you do not submit your BEAR Form or request an extension by the deadline, you must file and the FCC must approve a waiver request with the FCC before you can submit a BEAR Form.

How to File

File this form online in the Schools and Libraries (E-rate) Program legacy system.

Use the FCC Form 472 (BEAR) User Guide to help you navigate through the form. You can also practice filing on the BEAR training site.

To submit a BEAR Form, you must first set up an E-rate Productivity Center (EPC) account with USAC and obtain an applicant 498 ID by filing the FCC Form 498, Service Provider and Billed Entity Identification Number and General Contact Information Form. The FCC Form 498 collects contact and banking information so that USAC can reimburse you directly. You will be asked to verify your banking information, and USAC will issue an applicant 498 ID after the verification process has been completed.

You must have a Personal Identification Number (PIN) to file a BEAR Form. You can use a PIN that USAC issued in the past or request a new one. Remember that a PIN is specific to a user and a billed entity number (BEN), so if you file forms for more than one billed entity, you must have a PIN for each.

If you do not have a PIN, call the Client Service Bureau (CSB) at (888) 203-8100 to request one.

After Filing

USAC mails an FCC Form 472 (BEAR) Notification Letter to the applicant and the service provider upon successful data entry of the BEAR Form.