Updated May 2018
Applicants file an FCC Form 472 (Billed Entity Applicant Reimbursement (BEAR) Form) to request reimbursement from USAC for the discount costs of the eligible products or services that the applicant has received and paid for in full.
The BEAR Form can be filed after the applicant has filed an FCC Form 486 (Receipt of Service Confirmation and Children's Internet Protection Act Certification Form); the service provider has filed an FCC Form 473 (Service Provider Annual Certification (SPAC) Form) for that funding year; products were delivered or services have started; and the applicant has paid for those products or services in full.
You can file the BEAR Form as often as you wish (e.g. monthly, bimonthly, quarterly, annually). However, you must have received and have paid in full for the eligible products or services received before filing a BEAR Form.
Deadline: You must file the BEAR Form no later than 120 days after the last date to receive service or 120 days after the date of the FCC Form 486 Notification Letter, whichever is later.
File this form online in the Schools and Libraries (E-rate) Program legacy system.
To file a BEAR Form, you must first set up an E-rate Productivity Center (EPC) account with USAC and obtain an applicant 498 ID by filing the FCC Form 498 (Service Provider and Billed Entity Identification Number and General Contact Information Form). The FCC Form 498 collects contact and banking information so that USAC can reimburse you directly. You will be asked to verify your banking information, and USAC will issue an applicant 498 ID after the verification process has been completed.
You must also have a Personal Identification Number (PIN) to file a BEAR Form. You can use a PIN that USAC issued in the past or request a new one. Remember that a PIN is specific to a user and a billed entity number (BEN), so if you file forms for more than one billed entity, you must have a PIN for each entity.
If you do not have a PIN, call the Client Service Bureau (CSB) at (888) 203-8100 to request one.
USAC mails an FCC Form 472 (BEAR) Notification Letter to the applicant and the service provider upon successful certification of the BEAR Form.