Step 4: Submit Funding Requests
Once you select the most cost-effective method of providing the requested services, you will then submit the FCC Form 466 (Funding Request and Certification Form). The FCC Form 466 provides information to USAC about the type of service(s) ordered, rates, service provider, and date of service provider selection. It also certifies that the bid you selected was the most cost-effective bid that you received. You must use one FCC Form 466 for each service/circuit.
On the FCC Form 466, you may request Telecom Program support based on the difference between the cost for services at the HCP’s location and what the same service would cost in a city with a population of 50,000 or more in the your site’s state.
Program rules prohibit duplicative funding for the same service for the same sites from more than one FCC program. This includes the RHC programs (HCF and Telecom), the COVID-19 Telehealth Program and the Connected Care Pilot Program.
Things to Know
Documentation: You may need to work with your service provider to obtain the information and documentation necessary to complete the FCC Form 466. For example, the service provider may need to provide detailed circuit information, a circuit diagram, invoices for a service, or contract information.
Information Requests: As you submit your FCC Form 466, please upload all required documentation with your form. If USAC doesn’t receive sufficient documentation, RHC program reviewers will reach out to account holders with a request for more information (“Information Request”). Reviewers send Information Requests to collect any missing documentation, address deficiencies, or ask clarifying questions about the FCC form. If you receive an Information Request, you must respond to it within 14 calendar days. Failure to respond within 14 calendar days will result in a denial.
Please note: on April 8, 2021 the FCC released Order DA 21-394, directing USAC to grant an extension of 28 days for the deadline to respond to USAC’s information request if the applicant requests the extension before the expiration of the initial 14-day deadline. This relief applies to information requests issued from April 8, 2021 through December 31, 2021.
When to Submit FCC Form 466
You must submit your funding request during a filing window for funding consideration. Filing windows are fixed periods during which all submitted requests are treated as having been received at the same time. USAC will make funding decisions after the close of each filing window. For specific filing window dates, visit the funding year overview page.
Resubmitting recalled forms: If you recall an FCC Form 466 during the filing window, you can resubmit during that same filing window. If you recall an FCC Form 466 after the filing window closes, you will not be able to resubmit it unless another filing window opens.
Submit the forms and supporting documentation via My Portal. After you have submitted the forms, use the Application Status Report tool to confirm that USAC has received the forms and has all of the required documentation.
Urban/Rural Rate Information and Documentation
On April 8, 2021, the FCC released Order DA 21-394, waiving the requirement to use the Rates Database for determining rural and urban rates for funding year (FY) 2021 and FY2022.
The Order also waives competitive bidding rules to permit any HCP that has completed the competitive bidding process to re-initiate a new competitive bidding process and waives program rules to permit service providers who submitted bids based on urban and rural rates available in the Rates Database in response to Requests for Services issued by HCPs for FY2021 to submit new bids.
Calculating Rural Rates
Instead of using the Rates Database, health care providers (HCPs) and their service providers should continue to use rates approved under Method 1, 2, or 3 to calculate rural rates HCPs and service providers may use either the most recently-approved rural rate for FY2018, FY2019, or FY2020 for the same service to the same facility or, if there is no approved rate, an approved rural rate for the same or similar services to a facility with the same or similar geographic characteristics. For more information on how to submit an FCC Form 466 using these methods please watch the FY2020 Telecom Funding Request Best Practices Webinar (Methods 1, 2, and 3 are discussed at 26:29 minutes)
HCPs will enter this rural rate on Line 33 (rural rate per month per service agreement) of the FCC Form 466 and upload supporting documentation, for example, a Funding Commitment Letter or rates approval letter for FY2018, FY2019, or FY2020.
As a reminder, all FY2021 funding request must be submitted before the close of the filing window at 11:59 p.m. ET on June 1, 2021 to be considered for funding.
Calculating Urban Rates
Instead of using the Rates Database, HCPs should use an urban rate that has been previously approved for the same service at the same facility within the past three funding years. The urban rate must be the most recently approved rate for that facility/service combination. If there is no approved urban rate for a particular facility/service combination, the HCP may use an urban rate approved for the same or similar services to a facility with the same or similar geographic characteristics.
HCPs should upload to their FCC Form 466 documentation substantiating their urban rate, whether it be documentation supporting a previously approved urban rate such as a Funding Commitment Letter or documentation substantiating their urban rate under the preexisting rule.
What to do if you already submitted an FY2021 Funding Request
If you have already submitted an FY2021 funding request, you must recall your FCC Form 466 and resubmit in My Portal with the correct rate. Note: recalling a form completely removes the form from USAC’s queue. You should only recall forms during a filing window, doing so after the close of the filing window removes your FCC Form 466 from funding consideration.
For information on submitting FY2020 and prior year funding requests, download the Urban and Rural Rate Information Tip Sheet.
The material on these web pages is provided for general information only and should not be relied upon or used as the sole basis for making decisions without consulting the RHC program rules, orders, and other primary sources of information. Applicants and service providers are ultimately responsible for knowing and complying with all RHC program rules and procedures.