Healthcare Connect Fund Program
Health Care Providers
The review time of an FCC Form 463 may fluctuate based on volume at time of receipt. If an invoice is rejected by USAC, the HCP will receive a notification email detailing the reason. Once the rejected invoice is back in the HCP’s queue, the HCP can make the necessary changes and resubmit the invoice. Please note that the invoice must be approved by the service provider again before it can be submitted to USAC for final approval. An invoice may be denied, rather than simply rejected, for reasons pertaining to program violations. Invoices that are denied cannot be resubmitted.
Upfront and one-time costs may be collected in their entirety at any point during your funding commitment period. If your upfront costs have been prorated over several years, you may only invoice for the prorated per-year funding cost.
There are a variety of reasons why you may not be able to select an FRN ID to invoice on. HCPs will not be able to add a line item to a new invoice if it is:
- Under “Service Provider Review” or “USAC Review.” You may have already submitted an invoice and it is either under service provider review or USAC review.
- USAC Approved – Pending Disbursement. The invoice may have already been approved by the service provider and USAC, but if the previous invoice has not yet been fully processed you will not be able to submit a new invoice. Payment disbursements occur twice a month.
In “Draft Status.” If the line item is already on a draft invoice, it cannot be added to another invoice. We recommend you only create one draft invoice at a time for each FRN, and delete any unwanted drafts.
There are a variety of reasons why Column O and Column L may be different:
- Column O is automatically calculated by multiplying Column L by Column M and Column N. If Column N (Percent of Expense Eligible) or Column M (Percent of Usage Eligible) are less than 100, then Column O will be reduced. Columns M and N are prepopulated from the FCC Form 462.
- Previously approved FCC Forms 463 may have been processed with over-invoiced amounts, resulting in a current cap. Review previously approved invoices to calculate how much is left in the commitment.
- Draft(s) may still be in My Portal, holding up commitment amounts and thus causing the system to cap funding in order to avoid over invoicing.
You can only submit your funding requests during a filing window period. For FY2020, the filing window period will take place from February 1 – June 30, 2020. For more information, view the Funding Year Overview.
All FCC Forms (460, 461, 452, 463, 465, 466, and 467) must be filed electronically using the RHC Program’s online application management system, My Portal. Your My Portal account is created upon submission of your first eligibility form (FCC Form 460 or Form 465).
Health Care Providers
In the Telecom Program, HCPs must file:
FCC Form 465 (Description of Services Requested and Certification Form)
FCC Form 466 (Funding Request and Certification Form)
FCC Form 467 (Connection Certification Form)
In the HCF Program, HCPs must file:
FCC Form 460 (Eligibility and Registration Form)
FCC Form 461 (Request for Services Form)
FCC Form 462 (Funding Request Form)
FCC Form 463 (Invoice and Request for Disbursement Form)
To download blank copies of each form, visit the Forms page.
Service providers are encouraged to credit HCPs in a timely manner after receiving payment. The invoicing process is not complete until the service provider has fulfilled this obligation.
USAC may give details to the appropriate parties in regards to account information and any reasons as to why payments are being withheld. To request this information, contact USAC’s Customer Operations team (Monday through Friday, 9:30AM to 4:30PM ET) at (888) 641-8722.
The FCC Registration Number (FCC RN) is a number assigned by the FCC to any service provider doing business with the FCC. The FCC RN can be found using the search tool on the FCC website, or on Block 3, Line 22, of a service provider’s FCC Form 498.
USAC has two payment disbursements a month, on the 6th of the month and the 21st of the month, or the following business day if the 6th or 21st lands on a weekend or holiday. Payments are sent to the service provider either as a deposit into the account listed on the FCC Form 498 or as credit towards their universal service fund account balance, depending on if the service provider opted for voluntary netting.