Updated December 2015
Ministerial and clerical (M&C) errors are defined as data entry errors or mistakes applicants made on the FCC Form 470 or FCC Form 471. Such errors include only the kinds of errors that a typist might make when entering data from one list to another, such as mistyping a number, using the wrong name or phone number, failing to enter an item from the source list onto the application, or making an arithmetic error. USAC can process requests to correct M&C errors until the time that a Funding Commitment Decision Letter (FCDL) is issued.
USAC can process allowable corrections to M&C errors, and the applicant does not need to file a new form. See below for examples of allowable corrections.
Applicants must file a new form to correct non-allowable corrections. See below for examples of non-allowable corrections. Remember that, if you must file a new form, your new form must still meet these program deadlines:
Some corrections do not need review by USAC. For those that do, USAC currently processes requests for allowable corrections to FCC Forms 470 through the E-rate Productivity Center (EPC). Allowable FCC Form 471 corrections are currently handled via email or mail, however, these corrections will be processed in EPC beginning with Funding Year 2016. In many cases, USAC can determine whether the correction is allowable and, if so, complete the correction without requesting additional information. However when the nature of the correction is not apparent, USAC may request the appropriate source documentation to determine whether the correction is allowable. Source documentation is the documentation containing the information used to prepare the form (e.g., contract, vendor quote, NSLP data, etc.).
You will be informed if your FCC Form 471 correction was allowable and if it was processed in your Funding Commitment Decision Letter (FCDL).
Additional allowable corrections can be found in the FCC's Order DA 10-2354, released December 16, 2010.
Requests to correct FCC Form 470 M&C errors should be submitted to USAC using the E-rate Productivity Center (EPC) as soon as the errors are detected by the applicant. USAC will accept and process requests until an FCDL is issued. To request an FCC Form correction, follow the submission instructions in the user guide.
FCC Form 471 corrections can be submitted via Receipt Acknowledgment Letter (RAL) and/or during PIA review. Always include a signed and dated copy of page three of your RAL together with your FCC Form 471 application number, billed entity name, Billed Entity Number (BEN), and your name and contact information (email, fax, and/or phone). You can also submit corrections during PIA review.
To email FCC Form 471 corrections, scan the appropriate pages of the RAL. Go to Submit a Question and follow these steps:
USAC will send you a reply email. Follow the instructions in that email to attach your scanned document and submit it to USAC.
To mail FCC Form 471 corrections, use the following address:
Schools and Libraries - Correspondence Unit
30 Lanidex Plaza West
PO Box 685
Parsippany, NJ 07054-0685
Your PIA reviewer may detect a discrepancy between your FCC Form 471 and source documentation provided during review. If so, your PIA reviewer will ask if you would like to make a correction to the application and give you 15 days to respond. Remember that if you do not respond within the 15 days, PIA will process your application with the information available which may result in a reduction or denial of funding.