Rural Health Care

Step 8 Initiate Invoicing

Invoicing is a joint process between an applicant and their service provider using the FCC Form 463 (Invoice and Request for Disbursement Form).

Invoicing Process

Once a consortia leader receives a bill from the service provider, they can create an invoice for the services received (using an FCC Form 463). The consortia leader must certify that the form is accurate and that they have paid the minimum 35-percent contribution. Next, the consortia leader sends the FCC Form 463 to the service provider for approval through My Portal. The service provider reviews the FCC Form 463 and certifies its accuracy, then submits the form to USAC. Once received, USAC processes the FCC form 463 and if approved, funds are distributed to the service provider.

Invoicing Deadline

The Healthcare Connect Fund Program's invoicing deadline is six (6) months from the funding commitment end date. The invoicing deadline is included in the funding commitment letter (FCL), which USAC sends via email after processing the FCC Form 462 (Funding Request Form). However, if an applicant requests an adjustment to the original commitment, the invoicing deadline may change. For further details on commitment adjustments, please visit the Funding Requests page or call the RHC Help Desk at (800) 453-1546.

Pursuant to Healthcare Connect Fund Order (FCC 12-150), a dual signed FCC Form 463 must be submitted to USAC before the invoicing deadline. Once your invoice deadline has passed, you will be unable to create an invoice in My Portal.

Invoice Deadline Lookup

You can also look up your deadline on the spreadsheet below.

  • Look up a deadline:

    Invoicing Deadlines (Commitment as of 9/25/2019)

  • To search: Use the "Search HCP #" and the "Search FRN #" to find invoicing deadline information. To clear the search and start again, use the "Reset" button.
  • Things to Consider:
    • This spreadsheet includes:
      • All FRNs with future invoicing deadlines
      • All FRNs that are less than 6 months past their expiration
    • This spreadsheet should only be used for the purposes of identifying the invoice deadline for your commitment. This spreadsheet does not reflect form submissions, payment status, or funds remaining. If you have questions on remaining funding, you can log into My Portal or email the RHC Help Desk.
    • This spreadsheet is updated on a bi-weekly basis. The specific date of the last refresh will be reflected at the top of the spreadsheet.

USAC Invoice Payment Cycle for Service Providers

Invoices that are approved by USAC are typically processed in the upcoming Payment Batch. The Payment Batch Dates occur on the 6th and the 21st of each month (barring weekend and holidays, whereupon the disbursement date will be on the next business day). Service providers can expect the payment from the approved submitted invoice to USAC to be reflected in their bank account 3 business days after the Payment Batch Date.

The date the invoice is approved by USAC will be used to determine when the invoice will be processed.