There are two ways to send an ACH transfer from your bank after you've started your payment in E-File and have a unique Identification Number for your payment.
It's important to note that for either of these methods we must receive all of the following information in the correct fields to accept your payment. Also, be sure to read our Tips for Success.
|Record Type||Field||Data Element Name||Definition||Comment|
|5||3||1. Company Name||Your company name||Never changes|
|5||6||2. Standard Entry Class Code||CCD||Never changes|
|5||9||3. Effective Entry Date||Entry Date||Changes every payment|
|6||2||4. Transaction Code||22 – Demand Credit||Never changes|
|6||3 & 4||5. Receiving DFI Identification (ABA Routing #)||Listed in E-File for security purposes||Never changes|
|6||5||6. DFI Account Number||Listed in E-File for security purposes||Never changes|
|6||6||7. Amount||Payment Amount (must be the exact amount you put in E-File)||May change every payment|
|6||7||8. Identification Number||ID number (E-File will generate a new number for every payment)||Changes every payment|
|6||8||9. Receiving Company Name||USAC Payment||Never changes|
The first way to send an ACH payment is using your bank's website. The challenge when using your bank's interface is making sure that you're entering the right data into the right field because the fields don't always follow the same order as above.
You'll need to pay special attention to where to put the unique "Identification Number" that E-File gives you for every payment. It must go in the ID field for the receiver/payee. This field is called different names in different systems. For example, in JP Morgan's system, the field is called "Beneficiary ID Number" while in Bank of America's CashPro system the field is called the "Vendor ID" field.
The second way to send an ACH payments is to enter data into your accounting system. This creates a file in the NACHA format that is transmitted to your bank.
The Identification Number must be put in the NACHA standard for "Entry Detail Record Type Code 6, Field Number 7 – Identification Number." You may have to get your IT department to identify a specific field in your accounting system that will store the Identification Number and they may also have to update the system to include this number in the right field. If the Identification Number is in the wrong field, your ACH transfer will be rejected.
We recommend dedicating sufficient time to setup this new process as this could take more time than you think, depending on your system.