Schools and Libraries (E-Rate)

Step 6 Invoicing

Updated May 2016

Obtain an Applicant 498 ID

As of July 1, 2016, applicants who choose the Billed Entity Applicant Reimbursement (BEAR) payment method from USAC will need to have an FCC Form 498 ID number (498 ID) on file with USAC to receive reimbursement payments. To receive a 498 ID, applicants must file the FCC Form 498 in EPC.

Filing the FCC Form 498: Applicant User Guide

Purpose

The FCC Form 498 collects contact, billing, and remittance information. Once the information submitted on this form has been approved, USAC will issue the applicant an FCC Form 498 ID number (498 ID). The 498 ID is a unique number issued to each applicant by USAC to ensure that approved funds are directed to the correct applicant bank account. A billed entity may have more than one 498 ID if that entity has more than one bank account it uses to receive BEAR payments.

The form requires information such as:

  • Basic information about the applicant, which will mostly auto-populate based on your E-rate Productivity Center (EPC) account, such as billed entity name and address
  • A Federal Employer Identification Number (EIN/Tax ID)
  • Remittance contact information
  • Financial contact information for the financial institution, such as an account and routing number
  • Any other billed entities (BENs) that should be associated with the same banking account information

Process

Applicants must submit the FCC Form 498, and it must be processed by USAC, before USAC can begin making direct payments to applicants. Applicants will use their 498 ID when requesting direct BEAR payments. BEAR payments will be made to the bank account associated with the applicant's 498 ID.

Before you can complete the FCC Form 498, you must know what roles and permissions you will assign and must have all of the information outlined below in hand.

Assign Roles and Permissions

The first thing an applicant will need to do is assign roles and permissions to the individuals that will be responsible for completing and certifying the form. Those roles include:

  • School or Library Official:
    • Someone who occupies a position of authority for the applicant (typically a superintendent, assistant superintendent, principal, assistant principal, library director, assistant library director, county administrator, district administrator, or state education department or state library lead)
    • Cannot be a consultant
    • Must be authorized to certify that the information provided in the FCC Form 498 is true, accurate and complete
  • General Financial Contact
    • Someone who is authorized to retrieve the FCC Form 498 information and obtain access to EPC
    • Able to complete but not certify updates to the FCC Form 498
Verify your Federal EIN

In general, schools and libraries already have a Federal Employer Identification Number (EIN) or taxpayer identification number (Tax ID). If the billed entity is not the school or library – for example, if a town or county government files program forms on behalf of a library that does not control its own finances – the EIN of the appropriate agency should be provided.

Locate or Obtain a DUNS Number

DUNS, or Data Universal Numbering System, is a proprietary system developed and regulated by Dun & Bradstreet. The DUNS system assigns a unique numeric identifier to a single business entity upon request. Applicants will be required to provide a DUNS number on the FCC Form 498.

Dun and Bradstreet will issue a DUNS number without charge to an entity required to register with the federal government for contracts or grants.

  • First, check to see if you already have a DUNS number. You can check by searching the online D-U-N-S database website or by calling (866) 705-5711.
  • If you do not already have a DUNS number, you can apply for one through the Dun & Bradstreet website.
Locate or Obtain an FCC RN

An FCC Registration Number (FCC RN) is required by all entities that do business with the FCC. If you have filed an FCC Form 471 in the last several years, you already have an FCC RN, as you have been required to provide it on the form.

If you do not yet have an FCC RN, you can apply for one on the FCC's CORES website.

The FCC website refers to these numbers as "FRNs." This is not the same as the Funding Request Number (FRN) that USAC assigns to each funding request on an FCC Form 471.

Choose Your Banking Account

To identify the bank account which USAC will use to send direct payments, you will be asked to provide three pieces of information:

  • Bank name
  • Account number – the number assigned by your bank to identify your account
  • Routing number – a nine-digit number that identifies the specific bank

The bank account information provided on the form cannot be for a bank account owned by a consultant.