Schools and Libraries (E-Rate)

Step 6 Invoicing

Updated December 2015

Invoice Extensions

Applicants and service providers may request a single, one-time 120-day extension of the deadline to submit an invoice – FCC Form 472 (BEAR Form) or FCC Form 474 (SPI Form).

USAC updates the FRN Extension Table after an invoice deadline extension request has been successfully processed. The extended deadline will appear in the far right-hand column of the search results.

Deadline

The deadline for submitting an invoice extension request is 120 days after the last date to receive service or 120 days after the date of the FCC Form 486 Notification Letter, whichever is later.

If an invoice deadline extension request is not timely filed, you must first file a waiver request with the FCC and the FCC must grant your waiver request before USAC can extend the invoice deadline.

Requesting an Extension Using the Invoice Deadline Extension Tool

For an applicant to access the tool:

    1. Log in to the online BEAR Form
    2. Click the Deadline Extension tab at the top of the screen.
    3. Enter the first Funding Request Number (FRN) for which you want to request a deadline extension. You can only request an extension for one FRN at a time. The screen will display the details of the FRN so that you can verify that you entered the correct FRN.
    4. Click Submit to request a deadline extension.

You will receive an automatic approval or denial message on your screen and also an email with the same message, and, if your request is approved, the FRN Extension Table will update immediately with your extended deadline.
For a service provider to access the tool:

    1. Log in to E-File.
    2. Click on the 472 Online BEAR link.
    3. Choose your SPIN and click Set. (If you have more than one SPIN, you must choose the appropriate SPIN from the dropdown list).
    4. Click the Deadline Extension tab at the top of the screen.
    5. Enter the first Funding Request Number (FRN) for which you want to request a deadline extension. You can only request an extension for one FRN at a time. The screen will display the details of the FRN so that you can verify that you entered the correct FRN.
    6. Click Submit to request a deadline extension.

You will receive an automatic approval or denial message on your screen and also an email with the same message, and, if your request is approved, the FRN Extension Table will update immediately with your extended deadline.

Note: The automatic response email will come from the sender "no-reply" and the domain "solixinc.com," so the email may be blocked if you do not add this information to your safe senders list.

Requesting an Extension Using the Submit A Question Tool
To request an invoice deadline extension through our Submit a Question tool:

    1. Go to Submit a Question.
    2. On the Submit a Question page, click the Continue button.
    3. Choose Invoice Deadline Extension Request from the “Topic Inquiry” menu.
    4. Choose Other from the “Specific Inquiry” menu and click the Continue button.
    5. Fill in the required contact information. We suggest that you indicate that you are not submitting attachments. Then click the Continue button.
    6. In the text box marked "Questions?", indicate that you are requesting an invoice deadline extension and provide the following information:
      • Contact person name
      • Contact information (including email address)
      • FCC Form 471 Application Number
      • Funding Request Number (FRN)

You do not need to provide a reason or explanation.

  1. When you are finished, click the Submit button.

Requests submitted via Submit a Question will be considered filed on a business day if they are received by USAC at any time up to 12:00 AM (midnight) ET. Requests received after that time will be considered received on the next business day. Please note it will take additional time for USAC to process invoice deadline extension requests that are submitted through this tool.

Extension Request Denial Reasons

Invoice deadline extension requests can be denied for the following reasons:

  • The entire commitment on the FRN has already been paid.
  • An invoice deadline extension request was recently requested and approved. For example, your service provider may have submitted a request, or you or someone in your organization may have used Submit a Question to submit a request. You can check the FRN Extension Table to determine if the deadline was extended.
  • You have already received one 120-day invoice deadline extension for this FRN and USAC cannot approve a second 120-day extension. You can check the FRN Extension Table to determine the invoice deadline date.
  • USAC has not yet made a commitment on the FRN.
  • The FRN was denied.
  • The FRN is not associated with your login credentials. If this is the case, please try to resubmit with the correct information.
  • The request was made after the last date to invoice.