Schools and Libraries (E-Rate)

Step 6 Invoicing

Updated December 2015

Invoice Error Codes

Detailed explanations of the error codes used to identify erroneous or improperly formatted invoice line item(s) on your USAC remittance statement are shown below for your reference.

Note: A Service Provider Identification Number (SPIN) is also known as the service provider's 498 ID.

Invoice Line Item Error Code

Error Description On the USAC Remittance Detail Report

Error Description Detail

12

Invoice Rec'd Date Invalid For Funding Yr.

The date that the invoice was received by USAC is later than mm/dd/yyyy established by the Federal Communications Commission as the last date to process invoices for the funding year

16

471 Application Number Not Provided

The FCC Form 471 Application Number, SPI Column 8, has not been provided

17

471 Application # [xxxx...x] Not Found

The FCC Form 471 Application Number, SPI Column 8, is not a valid application number

18

471 Certification Not Received

The FCC Form 471 application Certifications and Signatures, Block 6, has not been received from the applicant

19

471 Application Not Approved

The FCC Form 471 application has not been approved by USAC

20

FRN Funding Commitment Not As Yet Made

SPI received for an FRN, SPI Column 9, but funding has not been committed by USAC

22

FRN Not Provided

The FRN, SPI Column 9, has not been provided

23

Invalid 471 [xxxx...x] / FRN [xxxxx...x]

The FRN, SPI Column 9, does not exist for the FCC Form 471 Application Number, SPI Column 8, that has been provided (Compare with the FRN and FCC Form 471 Application Number detailed in the FCDL)

24

Invalid SPIN [xxxx...x] / FRN [xxxx...x]

The SPIN, SPI Item 2, is not valid for FRN, SPI Column 9 that is provided (Compare with the FRN and SPIN detailed in the FCDL)

25

FRN Not Approved

The FRN, SPI Column 9, provided in the FCC Form 471 application has not been approved

28

No FCC Form 486 Filed or FCC Form 486 Missing Start Date

No FCC Form 486 Receipt of Service Confirmation received for the FRN or the FCC Form 486 on file is missing the Actual Service Start Date, FCC Form 486, Block 2, Column E

31

Bill Frequency Not Provided or In Error

Bill frequency (monthly, quarterly, annually, one-time, other), SPI Column 10, was blank or contained erroneous data

32

Billed Date Later Than Invoice Date

The Customer Billed Date, SPI Column 11, or the Shipping Date to Customer or Last Day of Work Performed, Column 12, provided is later than the Invoice Date to USAC, SPI Item 6 (Services under the program may not be billed to USAC in advance. USAC invoicing may occur only after services have been rendered. For example, a SPI with an Invoice Date to USAC of June 1, 2000 must have a Customer Billed Date or Shipping Date to Customer or Last Day of Work Performed with a date prior to June 1, 2000.)

40

Neither 'Billed Date' or 'Shipped Date' Provided

Either the Customer Billed Date, SPI Column 11, OR the Shipping Date to Customer or Last Day of Work Performed, Column 12, must be populated

41

Both 'Billed Date' & 'Shipping Date' Provided

Only the Customer Billed Date, SPI Column 11, or the Shipping Date to Customer or Last Day of Work Performed, Column 12, may be populated, but not both (Customer Billed Date should be used for recurring services, and Shipping Date to Customer or Last Day of Work Performed should be used for non-recurring or one-time services)

42

Total Undisc'd. Amt. Svc./FRN' Missing

The Total (Undiscounted) Amount for Service per FRN, SPI Column 13, is not provided.

44

Discount Amt. Billed To USAC Blank or Zero

Discount Amount Billed to USAC, SPI Column 14, has not been provided

48

Discount Amt. Billed Not Valid

The Discount Amount Billed To USAC, SPI Column 14, is greater than the product of Total (Undiscounted) Amount for Service, SPI Column 13, x USAC approved discount percent (A higher level of discount percent than the USAC approved discount percent for the FRN may have been used to calculate the Discount Amount Billed To USAC. The correct applicant approved discount percent for the FRN may be found in the FCDL.)

60

Service Provider Not Certified

SPIN, SPI Item 2, provided has not filed an FCC Form 473 (Service Provider Annual Certification)

80

Invoice Received Date Later Than FCC Extension

The date that the invoice was received by USAC is later than mm/dd/yyyy established by the FCC as the last date to process invoices for specific funding year service delivery extensions due to FCC policy rulings and appeals

83

FRN [xxxx...x]/SPIN [xxxx...x] May Be Invoiced only through BEARs

The invoice form, i.e. Service Provider Invoice (SPI) or Billed Entity Applicant Reimbursement (BEAR), for the FRN is different from the type of invoice form that was submitted as the first invoice for the funding year. The type of invoice form (BEAR or SPI) for an FRN may not change from the invoice form that was submitted as the first invoice for the funding year. The type of invoice form (BEAR or SPI) for the funding year is established by the receipt and approval of the first invoice submitted for the FRN for the funding year.