Updated August 2015
After USAC has processed your FCC Form 486, you or your service provider can begin the process of invoicing USAC for the discount share of the approved eligible services. There are two methods that can be used to invoice USAC. Once USAC processes an invoice for a funding request, the method of invoicing used for that particular funding request cannot change for the remainder of the invoicing process.
Applicants file FCC Form 472, the Billed Entity Applicant Reimbursement (BEAR) Form, if they have paid the service provider in full for the services and want to be reimbursed for the discount amount.
The service provider must approve the form before it is submitted to USAC. USAC will review the invoice and process a payment to the service provider if payment is approved. The service provider then passes the reimbursement on to the applicant.
Service providers file FCC Form 474, the Service Provider Invoice (SPI) Form, if they have provided discounted bills to their customer and want to be reimbursed for the discount amount.
Under both invoice methods, USAC will review the invoice and process a payment to the service provider if payment is approved. Note that applicants are required to pay the non-discount portion of the cost of the services.
You can file a BEAR Form after all of the following have occurred:
You must file and your service provider must approve BEAR Forms no later than 120 days after the last day to receive service or 120 days after the FCC Form 486 Notification Letter date, whichever is later. If you miss this deadline you can request an invoice deadline extension. Your request must be submitted on or before the invoice deadline to be considered timely filed.
After processing your BEAR Form, USAC issues a BEAR Notification Letter with information about the processing of your form. If you need more information about a reduction or denial of payment, you should refer to the invoice error code(s) featured on your letter.
After the end of each calendar quarter, USAC issues a Quarterly Disbursement Report that details all invoicing activity, BEAR Forms and SPI Forms, processed during that quarter for all funding years. This report allows you to track all of the invoicing activity related to your Billed Entity Number (BEN). If you would like to be notified each time your service provider submits a SPI Form, you can initiate an invoice check.
For many applicants, invoicing is the last step in the process. However, if you have changes, corrections, or other activities outside of the regular application process, you should review the information in Before You're Done.