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Once the vendor provides the service and invoices the project, the Project Coordinator for each project is responsible for approving invoices for the vendor's use. These invoices are based on the approved Funding Commitment Letter. The vendor then signs and returns these pre-filled invoices to USAC.
The Project Coordinator shall also confirm and demonstrate to USAC that the selected participant's 15 percent minimum funding contribution has been provided to the service provider for each invoice. USAC also will review invoices to ensure network deployments are proceeding according to the participants' network plans.
Project Coordinators can mail or fax USAC a copy of the RHC Pilot Program Invoice:
Universal Service Administrative Company
Rural Health Care Pilot Program
30 Lanidex Plaza West, PO Box 685
Parsippany, NJ 07054-0685
Fax: (973) 599-6518 (Attn: Project Coach)
Invoices received from the 1st through the 15th of the month will be processed by the 20th of the month. Invoices received from the 16th through the 31st of the month will be processed by the 5th of the following month.
If an invoice is received January 29 it will be processed during the first five days of February. If an invoice is received February 1, it will be processed by February 20. The date the invoice is received by USAC will be used to determine when the invoice will be processed, not the date mailed by the project coordinator. Once an invoice is processed by USAC, it will take about 10 days to issue payment. If payment has not been received within 45 days of invoicing USAC, please call (800) 229-5476 to be sure the invoice was received and is being processed.
USAC has designed a sample invoice format that project coordinators and vendors may use in the RHC Pilot Program. The RHC Pilot Program invoice consists of a header and individual invoice line items for each service credited. Support amounts are based on monthly submissions of actual incurred expenses.
Note: USAC has developed an administrative process to streamline the invoice submission and approval process. Please contact the Project Coordinator for additional information on this process.