About Rural Health Care:

• Overview of the Program
• Overview of the Process
• Monthly Conference Calls
• Site Visits
• Understanding Audits
• Filing Appeals
• Rural Health Care Pilot Program

Rural Health Care Tools:

• Applicant Login
• Latest News
• Required Forms
• Tips and Best Practices
• Frequently Asked Questions
• Glossary of Terms
• Rural Health Care Search Tools
• Changes and Corrections
• Calendar/Reminders
• Program Compliance - Whistleblower Hotline
• Submitting A Complaint

Step 8: Send Invoice to USAC

The service provider submits invoices to USAC for the support amounts credited to the billed entity for each health care provider location.

Rural Health Care (RHC) Service Provider Invoice
This section describes where and when to send invoices, the invoicing cycle, invoice formatting, and invoicing for multiple months of support.

Please use the RHC Service Provider Invoice template provided, which includes several built-in checks to ensure accuracy.

Where and When to Send Invoices
Service providers can mail USAC a copy of the RHC Service Provider Invoice to the following address:

Universal Service Administrative Company
Rural Health Care Program
80 S. Jefferson Road
Whippany, NJ 07981

It is recommended that service providers send invoices to USAC on a monthly basis.

Bi-Monthly Invoicing Cycle
Invoices received from the 1st through the 15th of the month will be processed by the 20th of the month. Invoices received from the 16th through the 31st of the month will be processed by the 5th of the following month.

Example
If an invoice is received January 29 it will be processed during the first five days of February. If an invoice is received February 1, it will be processed by February 20.
The date the invoice is received by USAC will be used to determine when the invoice will be processed, not the date mailed by the service provider.
Invoice Formatting

USAC has designed an invoice format to be used by all service providers. The RHC Service Provider Invoice consists of a header and individual invoice line items for each HCP location credited. On the right hand navigation bar there is a copy of a sample invoice. The file is a Microsoft Excel version 5.0 file and can be downloaded from the website. It is recommended that service providers use this invoice to ensure they meet the invoicing formatting requirements.

Invoicing for Multiple Months of Support
When a service provider provides multiple months of support on a bill, the service provider may invoice USAC in one of two ways. The service provider may include one line item for each month of retroactive support or they may total the support for retroactive months and invoice USAC for the cumulative amount.

Example
The schedule for HCP # 10000 indicates $100 of support per month between November 2004 and June 2005. The HCP receives the schedule in January and the service provider provides the first HCP credit to the billed entity in February. The credit for the February bill is equal to $400 ($100 per month for November through February). The service provider may invoice USAC in one of two ways:
#1: Multiple line items on invoice with Multiple Months = N:

 

	Funding Year	HCP No.	Funding Request Number	Billing Account Number	Multiple Months (Y or N)	Support Date (mmyyyy)	Support Amount to be Paid by USAC
1	2004	10000	3014	703-555-1111	N	112004	$100.00
2	2004	10000	3014	703-555-1111	N	122004	$100.00
3	2004	10000	3014	703-555-1111	N	012005	$100.00
4	2004	10000	3014	703-555-1111	N	022005	$100.00

 

#2: Single line on invoice with Multiple Months = Y:

	Funding Year	HCP No.	Funding Request Number	Billing Account Number	Multiple Months (Y or N)	Support Date (mmyyyy)	Support Amount to be Paid by USAC
1	2004	10000	3014	703-555-1111	Y	022005	$400.00