Rural Health Care Outreach
Conference Call Minutes
February 12, 2004

In preparation for the expected opening of the window for FY 2004, RHCD staff discussed changes to the forms and website. RHCD is waiting for final approval on the modified forms and expects to have them in time for the March 29, 2004 window opening. Implementation of the electronic pdf versions and changes to the website are on track for this opening date. It was further noted that RHCD had conducted the first mailing in its outreach plan to make current participants, telecommunication providers, and now Internet service providers aware of changes to the program. A new brochure has been designed and distributed to over 6,000 entities comprising these three groups. Another such mailing is expected to take place before the opening of the window. It was also noted that the urban rates and maximum allowable distance data will be updated prior to the window opening and placed on RHCD’s website.

As per instruction in the latest order, RHCD will conduct random audits of FY 2003 applicants. While this is not the first time RHCD has conducted such audits, it is the first time RHCD has been mandated by the FCC to do so. Bills, contracts, proof of rural status, and proof of telecommunication service are among the documents that should be available for auditors to review. Applicants must keep all records for five years.

NECA staff further noted that the FY 2002 applications have been closed out. If your organization has concerns, NECA and RHCD strongly encourage you to call our toll free number immediately. Finally, it was stated that the 45-day comment window on the latest NPRM would end on February 23, 2004. A synopsis of these comments will be presented at the March conference call.