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498/499 Spotlight - April 2015

498/499 SPOTLIGHT BANNER

2nd Quarter 2015

In this issue...

 

Deadlines   |   Revenue Reporting   |   Did You Know   l   At the FCC

 

DUE ITEM More Details
April 15 Contributor Payment Making Payments
May 1 FCC Form 499-Q File FCC Form 499-Q
May 15 Contributor Payment Making Payments
June 15 Contributor Payment Making Payments

 

Report Revenues on FCC Form 499-Q by May 1, 2015

Each quarter, all telecommunications carriers and interconnected VoIP providers that are not de minimis and that are required to contribute directly to the universal service fund must file the FCC Form 499-Q (Telecommunications Reporting Worksheet) with USAC.
 
The FCC Form 499-Q is used to collect carrier revenue information and to determine the carrier's universal service contribution obligation for the upcoming quarter.
 
Contributors with access to the Internet must submit their FCC Form 499-Q using E-File. Users can pull up historical forms, edit and submit changes, and certify online.
 
For more information about E-File or filing USAC forms online, visit the E-File information page. There, you will find the E-File User Guide, which walks you through getting started as a new or existing user, resetting passwords, and managing accounts. The guide also offers step-by-step instructions for submitting and certifying the FCC Forms 499-A/Q. 
 
The table below provides information associated with your May FCC Form 499-Q. If you have questions about the revenue you are reporting on your form, or the dates listed here, call USAC's Customer Operations team at (888) 641-8722.
 
Here is what you need to know about the May FCC Form 499-Q:

 

Revenue data you will provide on the May FCC Form 499-Q

Actual billed revenue from January 1 - March 31, 2015, on lines 115-118.

 

Projected billed and projected collected revenue from July 1 - September 30, 2015, on lines 119-120.

May FCC Form 499-Q revision deadline June 15, 2015
Resulting USAC invoices

Based on the July 1 - September 30, 2015, projected collected revenue reported:

  • Invoices issued in July, August, September 2015
  • Payments due in August, September, October 2015

 

De minimis carriers do not need to complete FCC Form 499-Q. Visit the Who Is Exempt? section of the USAC website to find out if your company qualifies as de minimis.

Feedback on Your Online Filing Experience

Please take a few minutes to give us feedback in this 5 minute survey about your online filing experience. We welcome your responses to enable us to better serve you in the future.

Contact Us

We are here to support you! Visit the Contact Us page and let us know how we can help you.

 


Carriers Must File Electronically

USAC has previously reported on the FCC's Public Notice requiring all Internet-capable companies to file FCC Forms 499-A/Q electronically through USAC's E-File system, starting with the 2015 FCC Form 499-A which was due on April 1, 2015. In addition to being available 24/7, E-File has a friendly user interface, a new feature that pre-populates non-financial information for the user, and error notifications, validation, and auto-corrections to help increase accuracy.

Second Quarter 2015 Contribution Factor Increase to 17.4 Percent

The FCC released a Public Notice (DA 15-326) announcing that the proposed universal service fund contribution factor for the second quarter (April-June) of 2015 will be 0.174, or 17.4 percent.

Late Filing Fees and Late Payments

All intrastate, interstate, and international providers of telecommunications (including VoIP providers) within the United States, with limited exemptions, are legally obligated to file the FCC Form 499-A/Q in a timely manner. To be considered on time, a certified FCC Form 499-A/Q must be received by USAC on, or before, the due date. Form due dates are available on the When to File page on USAC's website.  
 
When forms are not received on time, USAC will assess a late filing fee each month until a certified FCC Form 499-A/Q has been received by USAC. This fee is the greater of $100 per month, or an amount computed using the rate of the US prime rate plus 3.5 percent multiplied against a company's monthly contribution obligation, as determined by USAC. More information is available on the Late Filing Sanction page of USAC's website.
 
Invoices that are paid late are considered unique debts owed to the United States, and USAC is required by the Debt Collection Improvement Act (DCIA) of 1996 to impose interest on the first day of delinquency. Additionally, a carrier's Filer ID and all associated SPINs will be put on Red Light status, causing all future universal service fund disbursements to be netted against the outstanding delinquent debt. If an invoice is unpaid longer than 91 days, an additional daily penalty, based on an annual rate of six percent, will be retroactively applied from the start of the delinquency and the entire outstanding debt becomes eligible for a transfer to the US Treasury. More information is available on the Late Payments, DCIA, Red Light section of USAC's website.

Contributor Website Redesign

USAC is pleased to announce the launch of our redesigned Contributors area on the USAC website. All of the same great information is available in a new, user-friendly layout designed to make locating information even easier. We recognize that we have two main audiences looking for information on our website. The first is those who are filing the FCC Form 499 (Filers). The second is those who are making payments, or contributions, to the universal service fund (Payers).  

 

Visit the Filers section to explore: 

Visit the Payers section to explore:

  • Who must file
  • How to obtain a Filer ID
  • What needs to be filed and how to do it
  • What to expect after filing
  • Making revisions to a filing
  • The different sections of a USAC invoice and a better understanding of each section
  • How to make payments
  • The annual true up process
  • How to request a copy of an invoice
  • Everything you need to know about credit balance refunds
  • What to do if you have a billing dispute

 

Healthcare Connect Fund Program: FCC Form 462 and Supporting Documentation Requirements 

The Rural Health Care Program's Healthcare Connect Fund (HCF) Program began accepting FCC Forms 462 for Funding Year (FY) 2015 on March 1, 2015, and will continue to accept FCC Form 462 for FY2014 through June 30, 2015. USAC requires that certain FCC Form 462 supporting documentation be obtained from service providers.
 
An applicant may request these documents from your company as they fill out their FCC Form 462. Promptly providing requested documents from an applicant is important, as the applicant has only 14 days to respond to USAC's information request and failure to respond may result in denial of their funding request. 
 
The supporting documentation requirements are as follows:
Per the HCF Order 47 C.F.R. Section 54.643(a)(3), applicants must provide a contract, bill, service offer, letter, or similar document from the service provider that contains the following information: 
  1. The vendor(s) selected and the health care provider(s) (HCPs) who will receive the services;
  2. The service, bandwidth, and costs for which support is being requested;
  3. The term of the service agreement(s), if applicable.
As such, cover letters, or any other documentation that is not provided by the service provider, including handwritten notes by HCPs on documents provided by service providers, are not compliant with program rules for supporting documentation. For questions about FCC Form 462 supporting documentation, contact the RHC Help Desk by email or by phone at (800) 453-1546.

 

498/499 Spotlight

Newsletter

2Q 2015